Purchase Order Processing 

1 Receive purchase order
2 Create order confirmation
3 Create ship notice
4 Perform goods receipt
5 Create e-invoice
Step 1

Receive purchase order

Login to SAP Ariba portal with the SAP Ariba account that you have registered with National University of Singapore (NUS). If you already have an SAP Ariba account created and registered with NUS, please use the same account to log in.

Click on New Orders to view new purchase orders from NUS.

User guides for reference: 

Step 2

Create order confirmation

Click on the purchase order and select "Create Order Confirmation". By doing so, you are informing NUS that you have received the purchase order and will process it.

User guide for reference:

Step 3

Create ship notice

Click on the purchase order and select "Create Ship Notice". By doing so, you are informing NUS that the goods have shipped out of factory en-route to Singapore.

This step is optional and you may perform this step if: 

  1. the goods are manufactured overseas.
  2. the stocks are located in an overseas location.

User guide for reference: 

Step 4

Perform goods receipt

Upon successful delivery of the goods or services, NUS will perform the goods receipt (GR) within SAP Ariba system.

In the event that GR is not done, you can submit a request for NUS to check the status. Should additional information be required, NUS will contact you directly. 

 

Step 5

Create e-invoice

Click on the purchase order and select "Create Standard Invoice".

Once the e-invoice is accurately submitted in SAP Ariba, NUS Finance will proceed with the payment processing.

If you encounter any payment issues, you can submit a request to NUS to check the payment status. Should additional information be required, NUS will contact you directly. 

User guides for reference: