Suspension & Recall For SEP In
AY2019/20 Semester 2

The NUS Students' Union (NUSSU) has prepared a quick guide on Instagram to help affected students with their immediate next steps. Additional details not covered in the guide (e.g. contact list of Faculty SEP coordinators, additional FAQs, etc.) can be found throughout this webpage.

View this post on Instagram

[Quick Guide to Your Next Steps: Returning Students Affected by COVID Virus] Dear all students, we hope that you have been taking good care of yourselves during this crucial period. For all students returning home from SEP, here’s a quick guide for you to follow if you are clueless about the next steps to undertake. For more detailed information, you may click on the link in our bio to find out more!

A post shared by NUS Students' Union (NUSSU) (@mynussu) on Mar 20, 2020 at 6:44am PDT

NUS, through your Faculty SEP coordinators (see list of contacts further down this page), will do its best to help you find alternatives to fulfil academic requirements/credits which you are unable to obtain from your SEP destination university because of the suspension.

1. e-Learning Initiatives Provided by Your SEP Host University
If your SEP host university has provisioned for e-learning initiatives to help you complete your courses remotely, NUS is happy to accept such alternatives when considering module mapping and MCs for this semester. Please ensure that you complete your academic work (including examinations) per the host university's requirements. If your host university has yet to announce such initiatves, do contact your course lecturers to enquire about such a possibility.

2. Apply for Leave of Absence (LOA) for Semester 2, AY2019/20
LOA due to the suspension of SEP must be approved by your home Faculty. Semester fees can be waived if LOA is approved. Students can choose to pursue non-credit-bearing internships during this semester.

3. Explore Independent Study Modules (ISM) or other forms of study in consultation with Faculties and Schools

• Discuss your study plan with your home Faculty’s SEP Coordinator or Faculty Curriculum Manager if an ISM or other mode of study is possible.
• Look at the possibility of NUS summer programmes held in Singapore.
• Enrol in electronic summer programmes (E-iSPs) offered by NUS' overseas partner universities. For a list of options curated by GRO, click here.
• For information about tuition fee waiver / rebate for students affected by this SEP suspension, please review this document.

4. Consider reading NUS modules during the Special Terms

• There will a special round of Special Term (Part 1) ModReg exercise for students whose SEP was disrupted/cancelled in Semester 2. Your Faculty/School will provide more details to you if they are offering modules for selection in this special round. This special round will be conducted from 27 Apr – 5 May 2020. Please click here for the schedule.
• You can get the schedule for Special Term (Part 2) ModReg exercise here.

5. Consider internship opportunities in AY2019/20 Semester 2

• You could send your updated CV and work preferences to the NUS Centre for Future-ready Graduates (Mr Alvin Low), who can assist in identifying relevant internships.
• Concurrently, you could also access the NUS TalentConnect portal to search for new opportunities, as internship openings during semester time are usually posted by employers under the “part-time/contract” category, which complement the respective Faculty internship programmes and CFG’s Vacation Internship Programme.
• Once you identify a suitable opportunity, please consult your Faculty to confirm if modular credits can be awarded based on the work scope and duration.

6. Exercise S/U option using the Additional 10 S/U MCs available for AY2019/2020 Semester 2
Undergraduate students enrolled in modular programmes are given the option to exercise S/U of up to 10 MCs for any module(s) taken in this semester, except for final year projects, Honours Theses and equivalent modules. Please refer to S/U Homepage in Student Portal for more information on this.

NUS President has established an NUS Resilience fund to be used in response to COVID-19. NUS will cover valid irrecoverable expenses incurred because of suspension of the SEP. Affected students will receive an email in due course about the process to submit requests for claims.

1. Please first seek refunds from service providers (airlines, hostels, etc), and from insurance coverage. Keep all relevant documents and correspondence (e.g. emails) pertaining to rejection of requests for refunds, as these will be required as supporting documents for claims made on the NUS Resilience Fund.

2. For valid irrecoverable expenses:

• Business School students should submit relevant documents to your Faculty SEP Coordinator, who will advise you and process reimbursement by NUS for appropriate claims.
• Students of all other Faculties should submit your documents to GRO for processing.

FASS-SEP Mailbox

Ms Jessie Toh

For general enquiries:
NUS Engineering Exchange (SEP) Mailbox

For enquiries on study plans, please contact your Department coordinator:
Chen Li Hua, Melinda Loo (Biomedical Engineering)
Jasmin Lee (Chemical and Biomolecular Engineering)
Yap-Chong Wei Leng, Christina Lim, Sarimah (Civil & Environmental Engineering)
Marsita Sairan (Electrical & Computer Engineering)
Revathi Naidu D/O N Alagendran (Engineering Science Programme)
Dr Bok Shung Hwee, Steven Chiang (Industrial Systems Engineering & Mgmt)
Karen Ho (Materials Science & Engineering)
Lim Jue Yu, Sherlin (Mechanical Engineering)

Ms Rahima Binte Hussain
Ms Phyllis Yeo
Ms Grace Lam

Science Study Abroad Programmes Mailbox

Ms Lee Si Min (Dean's Office)
Ms Ng Chin Ting Violet (Dean’s Office)
Ms Lyn Chua (Dept of Architecture)
Ms Avery Ong (Dept of Building)
Ms Susie Yeo (Dept of Industrial Design)
Ms Swamy Srividya Narayana (Dept of Real Estate)
Ms Zainab Binte Abdul Ghani (Dept of Real Estate)

Ms Diana Wong

Ms Carol Cheng

No; your safety is of utmost importance to NUS. Students should return to Singapore (or their home country) as soon as possible and discuss their study plan with their Faculty/School.

No, as SEP is suspended globally until end-July 2020. NUS is exploring the possibility of local SEP for affected students; please discuss with your Faculty SEP Coordinators if you have such intentions. Just like SEP with overseas university partners, students will pay NUS tuition fees for local SEP. Students will also have to work out your study plan for approval by your home Faculty.

GRO is working with University-level SEP partners to explore additional places for Semester 1, AY2020/21 (Fall Semester). More details will be provided at a later date. Please note that choices of modules vary from one semester to another, and your study plan must be approved by your home Faculty.

The global suspension affects overseas summer programmes until end-July 2020, by which time most programmes (if not already cancelled by the host university) would have been completed.

No, unfortunately in this particular case, the current situation does not fall within the ‘Specified Causes’ of the policy for Trip Cancellation; hence, expenses incurred are not reimbursable.

The NUS Resilience Fund will help to cover irrecoverable expenses related to evacuation from the SEP host country. The relevant GRO country manager will contact all students with regard to the eligible expenses as well as the claims process in due course.

Contact the relevant GRO country manager to initiate the process to secure housing for the 14-day SHN. Where available, campus housing can be offered thereafter until 10 May 2020 (end of Semester 2). In the meantime, do source for alternative housing after the 14-day SHN. You can refer to this link for reference.

Contact the relevant GRO country manager with your request, stating the medical condition of the family member staying with you, the supporting medical documents, country you are returning from, flight number and the date and time of estimated arrival.

Yes, you can serve the SHN in your friend’s/relative’s home. If you had declared a different address to ICA earlier, you must seek approval from ICA (refer to the phone number attached to your SHN notice) to change the location of SHN. If ICA approves the change, do inform your faculty of the new address where you would be serving the SHN.

Returning NOC students should contact the relevant programme manager at NOC about financial assistance and request for housing.

Students on all other programmes should contact the office administering your programme about possible financial assistance (e.g. your Faculty or Department); requests for housing can be sent to ceu@nus.edu.sg with details about the medical condition of the family member staying with you, the supporting medical documents, country you are returning from, flight number and the date and time of estimated arrival.

Your Faculty SEP Coordinators are here to help with regard to this; please discuss this with them.

This will be assessed on a case-by-case basis, taking into consideration how you have tried to make up for the lost credits and the concessions already granted by the university. Additional information about tuition fee waiver / rebate for affected students is available via this document.