Graduate Students
Graduate Students - Module Registration Workflow
Module Enrolment Data Workflow
Detailed Information
A: Processing of Module Classes from ModReg to ModReg Staging
Module Classes selected / requested at ModReg are processed via Module Allocation processes, run after completion of each “Select Modules”, “Submit Module Requests” and “Select Tutorials/Labs” round. Successfully allocated/dropped module classes (module enrolment data) are stored at ModReg Staging to upload to EduRec. Students can verify module enrolment data at ModReg’s “View My Classes” page when allocation outcomes become available. (Navigation: myEduRec > Academics > Module Registration > View My Classes)
Remarks: During “Add/Swap Tutorials/Labs” Round, requests are processed on hourly basis (except from 9am to 11am).
B: Uploading Data from ModReg Staging to EduRec (during ModReg Exercise)
During ModReg exercise (i.e. from Select Modules (Round 1) to Select Tutorials/Labs Rounds), module enrolment data are uploaded to EduRec after completion of module allocation process runs. Subsequently, they will reflect at EduRec’s “View Modules” page. (Navigation: myEduRec > Academics > Academic Records)
Remarks: Successfully processed Add/Swap Tutorials/Labs requests are uploaded to EduRec after the end of “Add/Swap Tutorials/Labs” Round.
C: Uploading Data from ModReg Staging to EduRec (after ModReg Exercise to end of ‘W’ grade period)
After ModReg exercise till end of ‘W’ grade period, module classes added/dropped by admins/students are uploaded to EduRec via schedule process, runs at 8.30am, 11.30am, 2.30pm and 5.30pm on daily basis.
D: Syncing Data from EduRec to LumiNUS
Module enrolment data from EduRec are synced to LumiNUS by schedule process, runs at 10.30pm on daily basis. Alternatively, students may trigger manual sync of module enrolment data from EduRec by following the instructions from the link below:
https://wiki.nus.edu.sg/display/LumiNUSstudent/Refresh+your+modules+or+groups
Priority Score and Tie-Breakers
What is the purpose of the Priority Score?
Where demand for a selected module exceeds the available places, the Priority Scores of students seeking to read a particular module will be used to determine module allocation.
How is the Priority Score for a module computed?
The Priority Score for a module selected by a student is computed based on the Priority Scoring Rubrics applicable to the different student categories:
| Programme Requirements Category (in descending order of points) - An |
|---|
| Programme core modules |
| Specialisation modules |
| Programme electives (from own department) |
| Programme electives (from other departments) |
| CELC modules |
| Students’ Seniority (in descending order of points) - Bn |
|---|
| Part-time/Full-time Senior |
| Part-time/Full-time Junior |
| Type of Programmes (in descending order of points) - Cn |
|---|
| Coursework |
| Research |
| Rank Preference of Modules (in descending order of points) - Dn |
|---|
| Rank 1 |
| Rank 2 |
| Rank 3 |
| Rank 4 |
| Rank 5 |
| Rank 6 |
| Rank 7 |
| Rank 8 |
What happens when students have the same Priority Score for a module?
When students have the same Priority Score for a module and the demand exceeds the places available, tie-breakers are used to determine the final module allocation. The tie-breakers to be considered for graduate students are as follows:
| Tie-breakers (in descending order of consideration) |
|---|
| Student's home faculty is module host faculty |
| Module feedback points |
| Random balloting |
ModReg@EduRec Functions & Rounds
The enrolment functions in ModReg@EduRec, as well as information on how the different Registration Rounds will be conducted for each of the functions, are provided below.
Students are also strongly encouraged to refer to the ModReg User Guide for Students, which provides screenshots on how to navigate within ModReg.
All Undergraduate (UG) students will enrol for modules through the [Select Modules] function in ModReg@EduRec.
Graduate (GD) students will enrol for modules through the [Select Modules] function for modules used towards their programme requirements (refer here).
Priority Scores computed for modules selected under this function will be based on the priority scoring rubrics.
-
Round 1
This is a protected round.
Students will be able to select modules (subject to meeting module pre-requisite, co-requisite and preclusion rules) in this round if the modules can be used towards:
(i) Programme (Core and Specialisation) requirements
(ii) Prescribed English requirements (i.e. modules offered by CELC)
Students will vie for a spot in the module within the available places allotted to their student category (e.g. separate numbers for UG and GD). -
Round 2
In this round, GD students may select all Round 1 modules and programme elective modules (from own and other departments).
Students will vie for a spot in the module within the available places allotted to their student category (e.g. separate numbers for UG and GD).
-
Round 3
This round is similar to Round 2 except that the balance quotas are merged for all categories of students (GD/UG/NG/CPE) to optimise class enrolment. That is, un-used quota from a particular category of students may be allocated to students from another category.
(Not applicable to UG students)
Graduate (GD) students will utilise this [Submit Module Requests] function to request for non-programme requirement modules (i.e. cross-faculty modules). The request will go through a two-step approval process: it is first routed to the home department for decision before approved requests are routed to the module host(s) for final assessment.
There is only one round of [Submit Module Requests] each semester.
Students will register for Tutorials/Labs after they have been allocated their modules. Students can refer to the [View My Classes] function to see the modules allocated to them.
Tutorial/lab registration is by balloting. The allocation of tutorial groups is an exercise that is separate from the allocation of modules by [Select Modules] or [Submit Module Requests]. Students should refer to the registration schedule for the dates of the different rounds for Tutorials/Labs registration.
For cross-listed modules that do not have tutorial groups of their own, please check the tutorial groups under the parent module code even though you may have registered under the cross-listed module code.
A tutorial group may be cancelled if enrolment for the group is low. If students cannot find a suitable tutorial group for a module, they may be required to drop the module and be asked to choose an alternative module with vacancies.
Students who read modules offered by the Faculty of Arts and Social Sciences have to register for tutorial groups for their modules. Otherwise, the Faculty will withdraw the module with a ‘W’ grade in Week 5 of the semester.
Stages of Tutorial Registration:
1. [Select Tutorials/Labs] Function
- There are 2 [Select Tutorials/Labs] rounds.
- For each round, students can select and rank 20 preferred Tutorial/Lab timeslots for all the modules that they are enrolled in. However, students must ensure that there are no timetable clashes between the ranked preferences and his/her existing class schedule.
- A student may list fewer than 20 ranked preferences, but this would mean that there are fewer preferences for the system to consider. A shorter list of preferences may also mean that a student may not be successful in getting a tutorial allocated at all.
- If, despite the provision of 20 ranked preferences, the student is still unsuccessful in being allocated the tutorial groups for his/her modules, the student may have to revise his/her preferences and re-submit the list of 20 ranked preferences for further balloting in the next round.
2. [Add/Swap Tutorials/Labs] Function
- The add/swap process begins after the last round of tutorial/lab balloting. Students without tutorial class can use this function to add tutorial class as long as there are still vacancies. The add request will be processed at frequent intervals and allocation is on first-come-first-served basis.
- If a student has already been successfully allocated a tutorial class but would like to change to another class that is currently full, he/she can post a swap request. The swap request will be processed at frequent intervals and will be effected when there is a corresponding match with another student. Otherwise, the request will be stored in the system until the time when a corresponding match is found. Students may check their tutorial/lab allocation in [View My Classes].
- If a add/swap request has been submitted but a student changes his/her mind, he/she must remember to delete the request to add/swap.
3. Manual (Walk-In) Registration at Departments
- Appeals to departments should only be filed after the student has tried but failed to secure a suitable tutorial timeslot using the above-listed methods. Students should note that they can appeal only for tutorial groups with vacancies. The departments will not accommodate students who regard manual (walk-in) registration as the first course of action, instead of balloting and add/swap.
- At the end of tutorial registration, a student who is still not enrolled in a tutorial due to timetable clashes may be allowed to drop the module.
Dropping of modules:
A student may drop a module he/she is enrolled in so long as the remaining MCs meet the minimum workload requirement. When a module is dropped, all associated classes (e.g. lectures, seminar, tutorial, labs, etc.) will be dropped in tandem.
When dropping a module, students should be mindful of the “W” and “F” grade period (refer to Academic Calendar). In general, students will be able to drop modules via the [Drop Classes] function before the “F” grade period. A student should approach the module host faculty if he/she has difficulty dropping modules via ModReg@EduRec.
Dropping of tutorial/lab classes:
Students may drop a tutorial/lab class they have been successfully allocated if they wish to change to another class. Dropping a tutorial/lab class will not de-enrol a student from his/her module.
Refer to ModReg Schedule and Appeal Timeline for the available appeals of the current semester here.
