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RO.1019/03 |
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Flow Chart |
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| 1. |
The Flow Chart summarises the processes and activities relating to appointments made under the Registrar’s Office (RO) Part-time Appointment Scheme for full-time undergraduate and graduate students. |
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Terms of Appointment |
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| 2. |
Please refer to the Annex, detailing the various types of appointment and their corresponding terms and conditions. |
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Application Form |
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| 3. |
Once a candidate has been shortlisted for consideration, he/she has to submit the duly completed Application Form (RO.1022/03) to the employing Faculty/Department for approval. |
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Offer |
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| 4. |
Upon approval, the Faculty/Department needs to: |
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a. |
enter the required information into the SAP System (please refer to the SAP User Manual); |
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b. |
prepare the appropriate Letter of Appointment, if necessary, and send it to the student by normal or registered mail. |
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[*Note: For appointments under the Graduate Student Tutor (Scheme B), please clearly indicate in the letter that the student can pay the tuition/research fee by installment but all outstanding fees must be settled by 30 Nov (Semester 1) or 30 May (Semester 2)] |
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Acceptance of Offer |
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| 5 |
If the candidate accepts the appointment, he/she has to complete and return the acceptance form to the Faculty/Department (if applicable). |
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Rejection of Offer |
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| 6 |
If the candidate rejects the offer of appointment, he/she will inform the Faculty/Department. The Faculty/Department will delete record from the SAP System accordingly. |
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Student Records and Database |
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| 7 |
Upon completion of the assignment, the student has to submit the completed Claim Form to Faculty/Department, who in turn will collate the claim(s) using the Summary Sheet and submit directly to Office of Financial Services (OFS). |
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| 8 |
A copy of the letter of appointment (if any) and corresponding claim for each student employed under the scheme should be filed for record and audit purposes. |
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| 9 |
Faculty/Department shall maintain the database of relevant information of student involved in part-time employment under the SAP System. |
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International Appointees who Acquire Singapore Permanent Residence (SPR) |
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| 10 |
The terms of appointment will be reviewed and revised if international appointees acquire SPR. International appointees are to notify the Faculty/Department and the Registrar’s Office immediately on acquiring such status by bringing their original blue Singapore NRIC (preferred) or entry permit and a photocopy of the same to the Student Service Centre at Level 1, Yusof Ishak House. |
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| 11 |
On receiving notification from appointee, Faculty/Department will write to the appointee confirming that his/her appointment will be subject to provident funds contribution. For appointments under the Graduate Student Tutor (Scheme B), Faculty/Department shall copy the letter to OFS. |
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| 12 |
Faculty/Department has to update details in the SAP System. |
Student Financial Aid 
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