Application of Student Pass
(for full-time International students only)

For current students converting from part-time to full-time candidature and for incoming students, the University will apply, on the candidate’s behalf, the student pass through the Immigration and Checkpoints Authority (ICA) web-based Student’s Pass Online Application and Registration (SOLAR) system. Once the University has submitted the application through SOLAR, the candidate will be asked to verify the accuracy of the following information that have been entered into the SOLAR system:

1. Name
2. Sex
3. Date of Birth
4. Nationality
5. SOLAR Application Number (to be informed by the University)

For cases of misspellings of Name or mistakes in the Date of Birth, the candidate should inform the University immediately, which would then cancel the earlier registration & re-submit a fresh one.

If the information is correct, the candidate is to log into the SOLAR System via the Internet by keying in the 5 mandatory fields of SOLAR Application No, Name, Date of Birth, Sex, Nationality (in that order).

The System will match the record and once that has been verified correct, the applicant will then proceed to the Main Menu Screen. If there is no match, a message will be shown.

If accepted, the candidate will then proceed to fill up Form 16 via SOLAR. Of all the information listed in Form 16, only the following fields are mandatory:

• Marital Status
• Race
• Religion
• Country of Birth
• List of Countries Applicant has Resided for past 5 years (at least one country)
• Antecedent (must indicate either “Yes” or “No” answers)
• Declaration (must be checked)

*Note: Other fields like the Passport Number is optional.

The system will verify whether the applicant has made any earlier submission of Form 16 (i.e. accepted another offer from another institute of higher learning or from another Faculty).

Upon acceptance of the Form 16 submission, the system will prompt the candidate to print a copy of the completed Form 16 (to bring to Singapore ) before routing the application to ICA for processing.

If there is a change in the passport number after submission of Form 16, the candidate can just amend the details on the printed Form 16 before completing the formalities at ICA.

For incoming students, once the application has been approved, they will receive an In-Principle Approval letter (IPA), which may be given prior to or during the enrollment exercise. Please note that candidates without the IPA will not be granted the student pass later.

After your registration, your IPA letter will be stamped with the required period before you proceed to convert your social visit pass into a student pass.

Extension of Student Pass

With effect from 1 March 2005 , all applications for extension of student pass has to be submitted through the online system, SOLAR.  Students applying for an extension of the student pass are advised to submit the application using the Application for Extension of Student Pass form at least 1 month before the expiry date of the current student pass.  

Candidates may be requested by the ICA to go for another medical examination at the point of renewal, which must be done in Singapore.

Replacement of Student Pass

Current students who have lost their student pass will be required to submit the following to the ICA when applying for a replacement:

• a police report - those who lost their student pass overseas will have to make another report when they come back.
• a letter from the Registrar’s Office (the student has to provide the start & expiry date of the lost student pass).