Administrative Matters

 

Submission of Photograph for Student Card

Undergraduate Students

Full-time undergraduate students are required to submit their photograph within two working days upon acceptance of NUS' offer of admission via the Online Photo Submission System. Students are also required to access the system again two working days after submission to check whether the photograph has been approved for use. Re-submission of a new photograph (that meets the specifications) is required if the previous submission is not accepted.

Graduate Research Students

Graduate research students should attach their recent photograph to the ‘Reply on Offer of Admission' form and submit it by the stipulated deadline, in one of the following ways:

By mail to:

Registrar's Office
National University of Singapore
#UHL-04-01 University Hall
Lee Kong Chian Wing
21 Lower Kent Ridge Road
Singapore 119077

By hand to:

Student Service Centre
Yusof Ishak House, Level 1
31 Lower Kent Ridge Road
Singapore 119078

Students should check their admission status through the Graduate Admission (GDA) system three weeks after the form is submitted. The admission status will be updated as “Offer Accepted” if the form has been received and processed.

 

Registration Procedures

Registration (Part One)

In Registration (Part One), students have to update their personal particulars, agree to abide by the policies which form their Acceptance Record; and complete the specified Authorisation Requirements.

Students who are under 18 years of age at the time of completing Registration (Part One) must print the following forms from the “Authorisation Requirements” section, have their parents/guardians sign on the forms and bring them to the Registration Centre for submission:

  • Release of Liability
  • Authorisation of Medical Procedures / Appointment of Local Representative (for International Students)

Registration (Part Two)

In Registration (Part Two), students have to activate their Student Cards via the Integrated Student Information System, after which, the student status will be ‘Active' in NUS records.

The Student Card will be delivered by post to the student's residence if the student meets all of the following requirements:

  • Is a Singapore Citizen or Permanent Resident
  • Is 18 years of age and above
  • Has valid Singapore mailing address
  • Has completed Registration (Part One)
  • Has no outstanding documents to be sighted and verified by an NUS administrator (i.e. educational certificate/transcript and/or other document(s) as indicated in the offer letter)

Students who do not meet the above requirements will be informed by email on the collection of their Student Card.

 

Medical Examination

Pre-Admission Medical Examination

As an admission condition, all incoming students are required to undergo a medical examination. The University reserves the right to refuse admission to or exclude a student from any particular course of study if he/she declines to undergo the health examinations or refuse any prescribed tests.

The medical examination may be done (i) at the University Health Centre (UHC); (ii) by the student's own physician either in Singapore; or (iii) in the student's home country.

If you choose to consult your own physician, please submit the completed medical examination report (inclusive of the chest x-ray report), written in English, to UHC on or before the day you report for Registration.

Please check the UHC website for more information on the medical examination.

Additional Screening for Students Admitted to Medicine, Dentistry, Nursing, Public Health and Pharmacy

Undergraduate students

It is compulsory for all undergraduate medical, dental, nursing, public health and pharmacy students to undergo a screening for immunity to Hepatitis B, Chickenpox and Rubella. The screening must be done in the year of enrolment regardless of previous screening and/or immunization. Students may choose to have their screenings and immunizations done at the University Health Centre (UHC).

If a student chooses to be screened by his/her own medical practitioner, he/she must submit to UHC satisfactory proof of such screening and immunization (where necessary).

Please check with your Faculty/School for details on the specific screening requirements and deadline.

Graduate students

Screening for immunity to Hepatitis B for graduate students admitted to Medicine, Dentistry, Nursing, Public Health and Pharmacy is required if their studies require them to be in contact with patients or human blood, tissue, etc. For graduate coursework students admitted to Public Health, screening for immunity to Hepatitis B is compulsory. Students may choose to have their screenings and immunizations done together with the pre-admission medical examination at the University Health Centre (UHC). If a student chooses to be screened by his/her own medical practitioner, he/she must submit to UHC satisfactory proof of such screening and immunization (where necessary).

Please check with your Faculty/School for details on the specific screening requirements and deadline.

Additional Medical Examination for Student's Pass

All international students who plan to stay in Singapore for 6 months or more will need to undergo and pass an additional medical examination which must include a HIV test for the application of the Student's Pass.

The HIV test and additional medical examination can be done in the student's home country or in Singapore, including at UHC. The medical practitioner will have to complete the medical form for Student's Pass application, which is sent together with the Offer Letter of Admission. The medical report must be completed in English. For more information on the medical examination requirements for Student's Pass, please check the ICA website.

 

Insurance Coverage for Students

All full-time undergraduate, graduate students and non-graduating students are required to subscribe to an insurance scheme provided by the University.

 

Declaration of Transfer Option (for current NUS undergraduate students transferring course)

Current NUS undergraduate students who have been studying for a semester or more and are successful in their application to transfer to another course of study must declare if they wish to start the new course on a clean slate or with a full credit transfer.

Starting the new course of study on a clean slate would mean that there will be no waiver, credit transfer or exemption of modules. Those opting for a full credit transfer should note that the relevant Faculty shall then decide which modules may be used to satisfy the relevant graduation requirements.

There are additional transfer rules for the following group of students:

  • Students transferring to any course within the Faculty of Engineering and into Computer Engineering are required to opt for full credit transfer. This rule also applies to Computer Engineering students transferring to another course within the Faculty of Engineering.
  • Students from the School of Business transferring from Business Administration to Accountancy (and vice-versa) are required to opt for full credit transfer.
  • Students transferring to Dentistry, Law or Medicine will have to start on a clean slate.
  • USP students transferring to another course should refer to the information at the USP website.

If a student does not exercise the option by the stipulated deadline, it will be deemed that he/she has withdrawn the application for a transfer of course and will remain in the original course of study.

The Student Course Transfer Portal is available here.