Undergraduate Student Exchange Programme (Local Exchange) - Registrar's Office

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Singapore Universities Student Exchange Programme (SUSEP)

Exchange at Local University

Am I eligible?
Where can I go?
How much will it cost?
How do I apply?
What happen after SUSEP?
Other information on SUSEP

Am I eligible?

Students who are eligible to participate in the SUSEP must:

be enrolled at the National University of Singapore (NUS) as a full-time student;

ii.

have successfully completed at least two semesters of study at the point of admission into the host university;

iii.

have a sound academic record, i.e. minimum CAP of 3.0, and should not have any grade below grade ‘C’ (grade point of 2.0) in any module;

iv.

have sufficient funds for fees (other than those borne by the home university) and personal living expenses for the duration of study at the host university;

obtain Faculty’s approval for the SUSEP;

vi.

propose an appropriate programme of study at the host university; and

satisfy all pre-requisites and documentation procedures of the host university.

Students who are selected for the SUSEP may still be eligible to apply for the SEP at any one of our overseas Partner Universities or vice-versa, at the discretion of the Faculty/School.

Students can select either one of the following two options:

i.	Full SEP -	to spend an entire semester pursuing all modules at the host university; or
ii.	Partial SEP -	to take up modules in both the home university (i.e. NUS) and host university (i.e. either NTU or SMU)

NUS may send up to a maximum of 20 full-time students per semester to either NTU or SMU. The number of students exchanged will be on an enrolment basis regardless of the study being under partial or full exchange.

Where can I go?

You can study at either Nanyang Technological University (NTU) or Singapore Management University (SMU).

You must visit NTU and SMU Homepage to get more details on the modules they offer.

How much will it cost?

Tuition fees are waived by each partner institution for incoming students. All other costs are the responsibility of the student. These include personal and living expenses (including accommodation and food), medical/health insurance, obligatory expenditure and debts incurred for the duration of your study at the host university.

You will also be required to pay for the use of non-academic or non-obligatory facilities, services and functions at the respective host university.

How do I apply?

The application for SUSEP is conducted twice a year for Semester 1 and Semester 2. You should start planning for your exchange programme at least 6 months before the start of the exchange period.

Application Process

Step 1 – Do Your Homework

You should start planning for your SUSEP at least 6 months before the start of the exchange period, such as:

confirm your eligibility
check out the local Partner University you would like to go to and the required application materials

ii.

You must submit your SEP Study Plan and get the necessary approval from your respective Faculty/School Dean’s Office to ensure that the modules at the local Partner University will fulfill your degree requirements.

iii.

Clarification on academic matters for the SEP Study Plan Form for the Partner University should be directed to the SEP administrators/coordinators at the respective Faculty/School Dean’s Office or the academic department.

Step 2 – Submit an Application

iv.

To participate in the local exchange programme, you must fill in a formal SUSEP application form and submit it to your Faculty/School Dean’s Office. There will be a selection process firstly at NUS followed by at the host university.

* Please check with your Administrators in the Dean's Office for actual application deadlines*

Note: Registrar’s Office will automatically proceed to print a copy of your academic transcript once you have accepted the internal offer made by your respective Faculty/School. This will be included in your student’s bill accordingly. You will not be required to apply for the transcript online.

You must also confirm whether you have applied/will apply/will not apply for other overseas programmes (e.g. IRO Other Programmes, NUS Overseas Colleges, etc.) and to indicate the priority of your choice accordingly.

vi.

Pending the outcome of your application, you should still proceed to register for NUS modules for the next semester.

Step 3 – Submit an Application to Your Host University

vii.

Once you are selected to go on SUSEP, you will be informed by your respective Faculty/School to submit a formal application with the necessary documents to the host university.

*If you have been successful in your application, your exchange status will be automatically updated. As such, you will not be required to apply for SEP Leave of Absence (LOA).

viii.

Please ensure that all the required information and supporting documents are submitted accordingly as any incomplete application will delay the evaluation process and may thus affect the outcome of your application.

What happen after SUSEP?

Post-SUSEP matters

You will be informed (via email) to collect a copy of your original transcript received from the SEP Partner University either at Student Service Centre - Yusof Ishak House; or at our Bukit Timah Campus Management Office (for Law students only).

Note: All transcripts which are not collected within the stipulated deadlines (i.e. 31 July and 31 December), will be discarded.

ii.

If you receive your original transcript directly from the SUSEP Partner University, please bring the original to Registrar’s Office for us to make a copy for our record and to facilitate updating of your student record subsequently.

iii.

You will also be required to approach your Faculty/School Dean’s Office directly for issues pertaining to credit transfer.

iv.

You will have to register for the next semester and, if necessary, file for graduation at your Faculty/School.

Other information on SUSEP

Extension/Withdrawal/Deferment of SUSEP

ii.

Sample Letter for Certification of Financial Resources

iii.

Frequently Asked Questions (FAQs)

Extension/Withdrawal/Deferment of SUSEP

SUSEP Extension

You may apply for an extension of the exchange period at the Partner University, if necessary. However, you will need to get prior approval from both the Partner University and your Faculty’s/School’s Deanery to the proposed extension, including the modules/courses to be taken.

You should forward the email from the Partner University’s confirmation on the approved extension to the SEP administrators/coordinators of your respective Dean’s Office. The Dean’s Office will then respond to your request for the SUSEP extension.

Please note that the Faculty of Science (FoS) does not approve any SEP extension; thus you must indicate clearly your preference during application. Also, the Faculty of Arts and Social Sciences (FASS) allows only one semester of exchange. Request for an extension will only be done on a case-by-case basis.

SUSEP Withdrawal

Should you wish to withdraw from the SUSEP, you must write to the Dean’s Office giving reasons for your decision.

Registrar's Office will inform the Partner University of the approved withdrawal.

SUSEP Deferment

Deferment of SUSEP to the next academic year will NOT be entertained. Such students must withdraw from the SUSEP and obtain permission from the Dean’s Office to re-apply for any future SUSEP.

Deferment of SUSEP within the academic year will be considered on a case-by-case basis. Such students must obtain approval from the Dean’s Office and/or the respective Partner University.

iv.

Enquiries

If you have further queries, please contact the following:

Europe	Middle East, Africa, UK, France, Germany, All Other Europe	Mr Tan Joo Meng regtjm@nus.edu.sg Ms Gopal Aruna regga@nus.edu.sg
Singapore	Local Exchange (SUSEP)
Americas	USA, Canada, Mexico, Central & South America, The Caribbean	Miss Chow Mun Kit regcmk@nus.edu.sg Ms Tan Leng Choo regtlc@nus.edu.sg
Asia-Australasia	Hong Kong, Japan, China, All Other Asia, Australia, NZ

Student Exchange Programme Links
	SEP Home
	Administrative details for SEP
	Administrative details for SUSEP

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Last modified on 30 June, 2009 by Registrar's Office