International Relations Office

Incoming Exchange Students

 

After Applying

Congratulations, you have applied to be an exchange student at NUS!  This section will cover all of the necessary things to do before and after receiving your acceptance.  Please read all of the information to ensure you are properly prepared for your life-changing experience in Southeast Asia.

 

Step 1: Check your email

After you have applied online and sent in the hard copy supporting documents by the deadlines, you should be checking your email (i.e. the email which you stated on your online application form) regularly for important updates from NUS Registrar’s Office. Please do check your spam folder as some emails from NUS might be automatically directed to your spam folder depending on your email settings.

You will be contacted via email by NUS Registrar’s Office for at least one of the three situations stated below:

 

1.

You have submitted incomplete supporting documents.

  2.

You have failed to obtain a minimum of three modules (or 12 modular credits) per semester. NUS Registrar’s Office will contact you via email to select more modules. Students who do not manage to secure a minimum of three modules after two rounds of modules reselection will be deemed as unsuccessful applicants.

Module requests will be considered by the relevant Departments/Faculties, and will be based on availability and pre-requisites.  There are no guarantees for module placement..  Business, Law and Economics modules at NUS are extremely oversubscribed. If you are not successful in gaining a place in these popular modules during the first round of course selection, please do not request any of these modules in subsequent rounds of reselection in order to avoid delays with your application. You might like to read about module selection featured on our webpage on “Before Applying” to guide you in your modules reselection.

  3.

You have obtained enough modules and NUS Registrar’s Office will send you and your home university exchange coordinator the offer email by mid-June (for those coming in August) or by mid-November (for those coming in January).The offer email contains web links to the modules offered to you, the NUS registration guide and accommodation instructions. You are expected to follow the instructions and deadlines stated in these documents so that you do not miss out on important information related to accommodation and visa arrangements.  Please note that all deadlines are as per the Singapore time zone.

Students who wish to ‘drop’ or ‘add’ modules beyond those modules they are given in the offer email should wait until the add/drop exercise which happens during the first two weeks of the semester. Details about the add/drop exercise are stated clearly in the NUS Registration Guide.


If you wish to update your application particulars or have any questions about your application, please contact the appropriate Registrar’s Office administrator directly.

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Step 2: Secure accommodation

As NUS is currently facing a housing shortage, non-graduating exchange students are not guaranteed NUS accommodation.

Successful on-campus accommodation applicants

If you have marked “YES” on your online exchange application for on-campus accommodation, you will be informed of the housing registration period and payment details in your letter of offer.  The housing application will be done via the University Housing Management System (UHMS).  If you need a certain type of room due to existing medical conditions, please highlight your needs and provide relevant medical documents during the housing registration period.

A non-refundable application fee of S$26.75 is required when using the UHMS. Upon acceptance of a housing offer, you will be required to make an advance payment of S$200 by the stipulated deadline to secure the room. You may be allocated a room that is different from your stated choice due to the non-availability of your preferred room type. If that happens, you can write in to appeal the room allocation. Office of Student Affairs is not able to guarantee that you will get your preferred room type due to the shortage of on-campus accommodation.

If you are not satisfied with the room allocated to you, you do not need to pay the S$200 advance payment by the stipulated deadline and Office of Student Affairs will release the room to the next applicant on the waiting list.

If the housing payments are made before the deadline, a confirmation email will be sent to you with details of the allocated residence and room type.  Please print and bring this copy for submission to the accommodation Management Office during check-in.

Complete information on the housing application procedure, including descriptions of NUS accommodation choices, meal plan fees, vacation stay, late & early check-in, and check-out information, can be found on the Office of Student Affairs’ Hostel Admission Services site.


Unsuccessful on-campus accommodation applicants

If you have marked “NO” in your online application for housing, you will not receive information on housing application in the letter of offer. Please arrange for your off-campus accommodation.

Even if you have indicated “YES” for on-campus housing, you might still be unsuccessful in obtaining on-campus accommodation due to the housing shortage at NUS. If that happens, you should review the Office of Student Affairs’ list of contacts and resource references to help you facilitate your arrangement of alternative accommodation.

If you have a housing-related enquiry you can read the database of Frequently Asked Questions or send your own new enquiry via the UHMS site.

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Step 3: Get health and travel insurance coverage

Every international student must take up the compulsory NUS Group Medical Insurance Scheme.

Premium (per academic year): S$120.90
Premium (per semester): S$60.45

The insurance premium is subject to revision from time to time.

Click here for details of the insurance coverage.  Please note that not all health services are covered by the NUS Group Medical Insurance Scheme so you may wish to enrol with a private health insurance organisation that offers services not covered by the scheme. It is also advisable to take up travel insurance to cover things such as lost luggage or trip cancellation.

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Step 4: Prepare the documents needed for Student's Pass application

International students studying in Singapore are required to have their “Student's Pass” approved by the Immigration and Checkpoints Authority (ICA) of Singapore.  Your offer of admission to NUS is conditional upon your successful application of your Student's Pass.

All incoming international students who are applying for a Student’s Pass for 6 months and above are required to do a medical examination (details will be provided in the letter of offer). 

NUS Registrar’s Office will apply for the entry visa and an In-Principle Approval (IPA) letter for all international students through the ICA Student’s Pass Online Application and Registration (SOLAR) system.  All international students will then be required to fill out an online eForm 16 and print a copy to be brought to Singapore.

For international students who do not require an entry visa to Singapore, you will only need to show your passport and disembarkation card to get through Singapore immigration. You will be given the stamped IPA letter on the date of registration at NUS and you need the letter to collect your Student’s Pass from ICA. 

For international students who require an entry visa to Singapore, NUS will send the IPA letter via email to you after the application has been approved by ICA.  The IPA letter will serve as a single-trip entry visa upon arrival in Singapore. Please show your passport, disembarkation card and the IPA letter to get through Singapore immigration. Upon registration at NUS, another IPA letter will be stamped and issued to you before you can proceed to collect your Student’s Pass from ICA.

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Step 5: Estimate the costs of living

Below is a list of estimated expenditure a single student may likely incur during his or her stay in Singapore. These amounts will vary accordingly depending on your personal needs and lifestyle pattern. You are advised to refer to the sample data as a rough guide for planning your expected living costs.

Please note that this sample only includes expenses for your daily essentials and does not account for non-essentials and major items such as shopping, entertainment, computers, electronic/communication devices, travel plans, etc.

Estimated Costs (per month)
On-campus
Off-campus
Accommodation
S$280 - S$720*
S$500 - S$1,000#
Food (3 meals a day)
S$400 - S$800
S$400 - S$800
Public Transport
S$100 - S$150
S$100 - S$250
Books & Stationery (depends on course of study)
S$200 – S$300
S$200 – S$300
Personal expenses
(Telecommunication, toiletries, clothing etc.)
S$200 - S$350
S$200 - S$400
Total
S$1,180 - S$2,320
S$1,400 - S$2,750


* Actual cost depends on type of residence and type of room.  For the hostel fees you may refer to the Office of Student Affairs’
Residential Services site.

# Actual rental depends on whether there is room sharing and whether utilities are included in the rent.

Generally, NUS does not allow non-graduating course-work based exchange students holding a Student’s Pass to work in Singapore.

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Step 6: Plan your arrival date to Singapore and to NUS

You are advised to arrive in Singapore in time for the official registration date at NUS. The registration date differs every semester and you have to read the content in the NUS Registration Guide for detailed instructions.

The Office of Student Affairs’ International Students Section (ISS) Team has also prepared an International Student Guide to assist you in planning for your arrival to Singapore. The guide contains information on the services and programmes offered by ISS and it includes:

 
  • Pre-departure Checklist
  • Airport Meet & Greet Service
  • Getting to and around NUS
  • International Student Orientation Briefing
  • Welcoming Events
  • Introduction to Singapore


Please read the guide and join the activities specially prepared for you in order to familiarise yourself with NUS and Singapore.

You are also encouraged to participate in the activities customised for you by our Peer Advising Leaders. Some of the activities such as “Campus Tour with Networking & Information Session”, “Welcome Party” and “Row, Row, Row your Dragonboat” for exchange students are always popular and well attended. Do remember to join our Facebook once you have registered as an NUS student so as to get the latest updates from us!

 

 

For highlights of events customised for non-graduating students at NUS, please refer to the attachment. The events are subject to change; therefore please look out for our emails for up-to-date information on our events. This list is not exhaustive as there are more events and activities happening all year round at NUS. Please also refer to the NUS Calendar of Events for more information.

We respect your decision if you do not wish to be on the mailing list for any of the events or activities organized by the International Relations Office, please write to us to have your email removed from our mailing lists if this is your preference.  However, we encourage you to stay on the mailing list in order to join in the fun and networking opportunities which will help to make your exchange more rewarding!

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Step 7: Take a look at the useful references

We have prepared a list of materials and videos for you to refer so that you can prepare yourself after you have applied to NUS. Please read them.

 

 

If you have questions at this stage, please email to AskIRO portal.


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