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How To Create A Personal Folder

You can create a Personal folder (a file with .pst extension) in your local hard disk.

A Personal Folder in your local hard disk will allow you to store your mail. Its size will be limited by your hard disk capacity. You can create multiple Personal Folder and name them accordingly. You can then manage each Personal Folder for the various categories of mail.

Microsoft Outlook 2002/2003

From the File menu bar, choose Data File Management..

Click on Add. Select Personal Folders File (.pst) and click on OK.

You will be prompted in the following screen for a filename to the Personal Folder. Give a name.

Next, the Personal Folders information will be prompted. You can enter the default or provide a meaningful name in the Name field. You may want to take note of the location of the Personal Folder as indicated in the File field.

Your Personal Folder is now created.

Please take note of the important notes below.

Microsoft Outlook 2000 and below

From the Tools menu bar, choose Services.

Click on Add

Choose PersonalbFolders and click on OK. You will be prompted for a path to store your Personal Folder file. Name it with your userID or any other name, e.g. CCETANKH.PST.

The Personal Folder property will be displayed. You may want to take note of the path of the Personal Folder as illustrated in the File field. For the Name field, you can enter a name that would describe this Personal Folder. Click on OK.

Important Notes

  • Personal Folder is kept in your local hard disk. It is your responsibility to ensure that the file is safe and correct.
  • The Personal Folder file is not protected. You must ensure the safety of the file.
  • If you apply a password to the Personal folder, you must ensure that you remember the password. If you forget the password, the Exchange Administrator has NO way to restore the Personal Folder.
  • To backup the Personal Folder, you need to quit Outlook. You can then copy the Personal Folder file (the path is indicated earlier) to another location, e.g. zip disk, CD-R, CD-RW etc.