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How To Create A Out-Of-Office Reply

If you are going away on a holiday or will be Out-of-Office, you can setup auto-replies to inform your work counterparts to inform them of your availability. When setting up Out-of-Office replies,

  1. You can choose to activate your Out-of-Office replies to be sent to the following 3 groups of users, namely
      • Any staff or students in NUS
      • Any staff or students in NUS, as well as any Contacts found in your Personal Address Book
      • Anyone (any NUS staff or students, any of your contacts as well as anyone who sent you an email from outside of NUS)
  2. You can send different Out-of-office messages to different groups of users. This enables you to bring contextual meaning into the different Out-of-Office messages that you can create.
  3. You can choose to schedule your Out-of-Office replies to be sent within a specific period. This helps to avoid the scenario where you may forget to turn it on or off due to busy work schedule.

As below are the steps to activate Out-of-Office if you are using Outlook 2007 or later. (If you are not on Outlook 2007 yet, do not despair. You can still achieve the same result by logging on to Outlook Web Access at http://exchange.nus.edu.sg. You should be able to find it under Options, Out-of-Office Assistant).

  1. On the Tools menu, click Out of Office Assistant.
    Description: Out of Office command on Tools menu
  2. Click Send Out of Office auto-replies.
  3. If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you do not specify a start and end time, auto-replies will be sent until you click Do not send Out of Office auto-replies.
  4. On the Inside My Organization tab, type the response that you want to send while you are out of the office. To send auto-replies to people out of your organization, continue with the 3 steps below.
  5. On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office.
  6. When the Auto-reply to people outside my organization check box is selected, the Outside My Organization tab displays (On) next to the tab name.
  7. On the Outside My Organization tab, click My Contacts only or Anyone outside my organization to specify the people to whom auto-replies are to be sent.
  8. You are done! Happy holidays!
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