Requirements:

• A Degree in Life Sciences and minimum 3 years' relevant experience is desired
• Experience of program administration in Biomedical Research and within the research environment in Singapore would be an advantage
• Must be a strong and experienced administrator with hands-on experience of managing a sizeable programme and budget from inception, and possess solid skills in financial management, procurement and cash flow
• Ability to work independently and keep the system updated of all developments
• Good management & inter-personal skills and able to communicate in a clear and concise manner

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

1) To lead and supervise the CFS Administration team in the nomination, appointment, re-appointment and remuneration exercises and ensure that each of the exercises are carried out in a timely manner.

2) To coordinate the Annual Dean's Award for Teaching Excellence for CFS in a timely manner.

3) To lead the review/revamp of the CFS in the following areas:
a. CFS Guidelines for Nomination/ Appointment/ Re-appointment/ Remuneration
b. CFS Benefits e.g. Library Access, NUS E-Journal Access, Complimentary Parking, Conference Support.
c. CFS Customised System used by Restructured Hospitals
d. Updating of NUS SAP Part-Time Teaching System
e. CFS Workflow and SoPs

4) Work with Dean's Office (Education) on the provision of Concierge Service to all CFS Appointees i.e. Sharing of Up-to-date Teaching Feedback Scores with all the CFS.

5) Attend monthly HOTC Meetings.

6) Coordinate and Administer the Annual CFS Appointment/Re-appointment Exercise for appointments to the grade of Clinical Associate Professors and Clinical Professors (which requires the approval of Provost and MOH Director of Medical Services).

7) Supervise the CFS Administration Team in the general HR Administration for CFS Appointees e.g. Lapsing of CFS appointments when CFS Appointees leave the employment of restructure hospitals and updating of all databases/records/ parties when that happens, certification of appointment when requested for.

Requirements:

• Basic Degree with at least 5 years of supervisory experience
• Good Advanced Microsoft Excel Skills
• Strong interpersonal, PR, communication and time-management skills
• Meticulous and organised
• Some basic knowledge of SAP will be advantageous

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Duties & Responsibilities:

Manpower Planning & Acquisition
• Review all manpower requests; account for replacements and new headcounts
• Manage the hiring managers' expectation
• Ensure all manpower requests are promptly attended to and minimize the aging profile of job vacancies
• Shortlist and Interview candidates with hiring managers
• Manage the selection process to ensure "person-job" and "person-culture" fit
• Create, update and maintain job descriptions portal
• Work with NUS and NUHS HR on job offers

Manpower Budgeting
• Work with Finance on the manpower budget and on-going updates
• Ensure manpower costs are within the approved budget
• Perform fund check on staff payments

Performance Management
• Facilitate the Staff Performance Appraisal & Promotion Exercises - prepare groundwork for Head of Departments' assessment, arrange time-table for ranking & promotion exercises, collation of assessment ratings for ranking meetings, facilitate the meetings, and consolidate moderated ratings for final approval
• Ensure proper documentation of all Staff Performance Appraisal Forms for P-File

HR Policy Administration
• Advise & guide Head of Departments and Department Admin Leads on HR policies and update

Staff Engagement and Recognition Schemes/Surveys
• Facilitate the NUHS's Employee Engagement Survey process
• Manage a variety of NUS and NUHS staff recognition schemes, not limited to National Day Award/Medals, Value-in-Action (VIA) Award, Go That Extra Mile (GEMS) Awards, Long Service Awards, etc.
• Assist line departments to handle staff discipline, grievances, etc. and recommend solutions

HR Reporting
• Generate HR reports from SAP systems.
• Perform HR analytics and management reporting - manpower projection & utilization, budget utilization, staff attrition and retention

Requirements:

• Bachelor Degree in Human Resource Management
• At least 5 years of relevant HR experience
• Ability to plan the department work and lead/coach a small team to meet deadlines
• Strong ability to multi-task, organize and manage varied HR initiatives concurrently in a fast paced work environment
• Possess good problem-solving skills
• Possess good time management skills
• Possess good interpersonal and communication skills
• IT-savvy with good working knowledge of SAP system, MS Office, V-Look Up, Pivot Table

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

1. Improvement and coordination of processes for planning, allocation and renovation of research space
2. Maintenance of space bank
3. Supporting the development of space policies and work process for space requests
4. Providing administrative support in relation to research space management
5. Communicating with researchers on research space issues
6. Revising and updating financial model to facilitate space allocation
7. Supporting research space mapping
8. Coordinate space audit
9. Assisting with difficult space management issues
10. Assisting in identification of projected space requirement for new and existing research programs

Requirements:

• A good university degree, preferably in Life Sciences or Biomedical Sciences
• Experience in scientific research and setting up/managing laboratories/building management and maintenance is essential
• At least 2 years relevant working experience
• Strong organizational skills and able to multi-task in a fast-paced environment
• Highly meticulous and attentive to details and timelines

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Your responsibilities will include:

Admissions for MBBS Programme, including but not limited to the following :
- Provide support on the admissions process.
-Coordinate the admissions process, i.e. shortlisting, interviews, training of interviewers, essay test and admissions Committee meetings
-Work with the Admissions Committee and NUS Office of Admissions to ensure consistent policy implementation
-Communicate with prospective students and members of the public(eg. parents) regarding the admissions process by managing appeals and queries
- Lead public relations and student recruitment events such as NUS Open House

Outreach for MBBS Programme, including but not limited to the following :
- Provide support on the existing outreach programmes
- Plan, develop and execute the Job Shadowing programme
-Work with individual feeder school on developing new programmes

Requirements:

• A university degree in any discipline with at least 5-years of working experience
• Meticulous and able to multi-task

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Your responsibilities will include:

• Manage and ensure timely execution of all the following GeBIZ procurement processes for Quotations and ITTs :
- Prepare specifications and procurement requests for certain purchases
- Uploading and publication of ITQ/ITT
- Downloading of responses
- Raise corrigendum
- Raise schedule corrigendum
- Seek approval within GeBIZ
- Issue Letter of Acceptance and publication of award
- Issue Purchase Orders

• Work with end users in coming up with the specifications for ITT

• Provide guidance to Dean's Office and SoM departments on procurement queries and ensure compliance with the procurement guidelines, policies and approved internal controls

• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions and policies, as well as availability of funds

• Monitor all active procurement activities and takes appropriate action(s) on all critical areas such as where schedules may be in jeopardy, etc.

• Ensure authorized signatory approvals are followed, and purchase order are prepared and issued with applicable attachments for distribution

• Review and update internal procurement control procedures and guidelines as and when needed

• Coordinate with vendors on supply and delivery of purchased items

• Verify and process invoices for payment

• Deliver training on procurement to supervised personnel and staff from Dean's Office and SoM departments as and when needed

• Oversee and supervise the procurement team (currently one staff)

• Ensure that supervised personnel maintain and file adequate purchasing
documentation for information and auditing purposes

• Perform other duties as assigned by Manager

Requirements:

• A University Degree
• Minimum 2- 3 years experience in GeBIZ procurement (with hands-on knowledge) and experience in public sector procurement would be advantage
• Customer service-oriented
• Possess initiative, good coordination, interpersonal, negotiation skills and have the ability to mentor & manage people
• Good team player and able to work independently with minimum supervision

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Your responsibilities will include:

1. Manage internal reports and upkeep database of all research activities.
2. Assist in information gathering and planning for setting up and maintenance of centralized research facilities and centralized coordination capabilities.
3. Analysis of management trends of research facilities worldwide.

Requirements:

• A Tertiary degree, in Healthcare/ Science is preferred
• At least 2 years of relevant experience in heath research management
• Proficient in MS Office applications (Word, Excel, Powerpoint)
• Proficient in clinical trials activities and heath research activities
• Familiar with the running and administering of health research facilities
• Meticulous, possess excellent organizational and coordination skills
• Good interpersonal and communication skills
• Ability to multi-task and work independently in a fast-paced environment

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

1. Review and streamline work Processes for Clinical Faculty Scheme so as to ensure timely issuance of CFS appointment letters

2. Clinical Faculty Scheme
a. Nomination/Re-appointment/Appointment Exercise
- Extract and forward list of doctors due for renewal to respective institutions.
- Check for complete set of documents (liaise with Associate Dean's Office administrator).
-Prepare duplicate sets of proposals for Clinical Professors/Associate Professors for HODs and Clinical Faculty Meetings.
- Prepare sets of proposal for Clinical Senior Lecturers and below for HODs.
- Update proposed appointments in the Clinical Faculty System.
- Update confirmed appointments in the Clinical Faculty System.
- Generate appointment letters and dispatch to respective institutions.

b. Administration of CFS Benefits
- Application of Library Membership Cards.
-Request for NUSnet accounts/reset NUSnet password.
-Activation of complimentary parking.
-Issue letter for Notebook Tender Purchase.

c. General Administration for CFS doctors.
-To process resignation/transfers.
-To issue Certification of Appointment letter.
-Attend to enquiries via email, phone and walk-in.

d. Annual Dean's Award for Teaching Excellence
- Collate nominees for award
-Issue award certificates and remuneration for award winners.

e. Annual Remuneration Exercise
- Collate recommendation for remuneration from institutions.
- Prepare letter and forward remuneration cheques to respective institutions.

3. Any other Ad-hoc duties as assigned by Assistant Director (Academic Affairs)

Requirements:

• University Degree with at least 2 years of working experience
• Good interpersonal skills
• Good spoken and written communication skills
• Ability to work with all levels of staff
• Ability to perform under pressure and be adaptable to change

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

-  Review and improve feedback process and work on appropriate reporting/follow up actions

-  Assist to analyse statistics collected from students' feedback

-  Extract and analyse quantitative and/or qualitative data for reporting to
management and/or stakeholders

-  Administer and manage the Medical Undergraduate Training Fund

-  Supervise the work of Management Assistant Officer involved in collating and processing student feedback

-  Undertake other tasks as and when required by management to support the School

Requirements:

• University degree with some relevant working experience preferred
• Numerate, with excellent written, verbal and inter-personal communication skills
• A team-player who is analytical, resourceful, eager to learn
• Able to perform under pressure with a positive attitude
• Ability to interact with all levels of staff
• Skillful with use of Microsoft Access, Excel and Powerpoint for organisational effectiveness

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

- Assist the Manager within RIME in providing technical support in areas of laboratory management, laboratory safety and security for the laboratories managed by YLLSoM Dean's Office (Research Division)

- Assist in ensuring the maintenance and repairs of common shared research equipment and facilities as well as oversee maintenance vendors

- Assist in laboratory commissioning and decommissioning

- Assist in handling users' feedback and complaints on Research Infrastructure managed by YLLSoM Dean's Office (Research Division)

- Assist in asset management of equipment under the responsibility of YLLSoM Dean's Office (Research Division)

- Provide general administrative support for the efficient operations of RIME

Requirements:

• Bachelor's degree (with Honours) in Life Sciences/Engineering or related disciplines
• Research experience in a laboratory would be an advantage
• Strong organization skills and able to multi-task in a fast-paced environment
• Excellent interpersonal and communication skills
• Highly meticulous and attentive to details and timelines
• Responsible, self-driven and good team player

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Duties & Responsibilities:
- Co-ordinate the clinician-scientists schemes
- Organise workshops and programs for the clinician-scientists
- Maintain and market the Clinician Scientist Unit website
- Provide secretariat and administrative support to Clinician Scientists including administering grants, processing invoices and procurement requests
- Assist Clinician Scientists in tracking grants, compile and tidy up research grant applications

Requirements:

• Degree holder with at least 2 years of working experience in an academic or healthcare or research environment
• Able to multi-task and perform well in a fast-paced environment
• Meticulous, resourceful and innovative with a positive work attitude
• Strong analytical, communication and interpersonal skills
• Good planning and organizational skills
• IT savvy - proficient in Microsoft Office
• Knowledge in DSRB 1 IRB ethics application & review process will be an advantage

Download Application Form.
For application or enquiries som_recruitment@nus.edu.sg

Requirements:

• Degree in Nursing
• Background in research is an advantage
• Well organized, meticulous and able to work independently
• Good communication and IT skills

Download Application Form.
For application or enquiries lieng_hsi_ling@nuhs.edu.sg

Your responsibilities will include the following:

1. Assisting the Head of Department and Senior Consultants in ensuring
that the research or clinical projects are well managed and reviewing project operations to ensure coordination of efforts and timely submission of reports

2. Assisting the Head of Department and Senior Consultants with
correspondences relating to research, including collating and writing of
research reports, etc.

3. Other research duties as assigned by the Head of Department or his nominee

Requirements:

• At least a Bachelor Degree in Life Sciences or other relevant subjects
• Must be efficient, resourceful, independent and demonstrate a high level of initiative

Download Application Form.
For application or enquiries obglj@nus.edu.sg

•  Plan and oversee 3rd to 5th year clinical posting and internship
    programme
•  Oversee local and overseas undergraduate elective programme
•  Co-ordinate and support the teaching coordinators to ensure
    standardization of the teaching programmes across all hospitals
•  Plan, build and maintain a data bank for exam questions
•  Plan, coordinate and administer end-of-posting test
•  Plan, coordinate and administer the Final Professional M66S Exam
    (Surgery Track)
•  Maintain records of continual assessment results for entry to IMMS
•  Maintain the undergraduate feedback system and ensure timely
    submission of teaching hours
•  Support and participate in committees or workgroups to oversee new
    initiatives
•  Monitor progress and problems and feedback to Education Committee

Requirements:

• University degree with some relevant working experience
• Strong preference will be given to those with administrative experience
• Possess initiative and positive attitude and the ability to relate well with all levels of staff and students
• Meticulous, resourceful, highly motivated and a good team player
• Excellent organizational and interpersonal skills
• Ability to perform under pressure
• Ability to multi-task
• Good writing and communication skills
• Proficient in MS Office applications

Download Application Form.
For application or enquiries NUScareers_executive@nus.edu.sg

- Assist Department in finances such as budgeting and operating costing
- Assist Department on collating research grants, publications, awards and etc.
- Staff Appointments/Re-appointment/Nomination Exercise/Recruitment
- Annual appraisal for Academic & Non-Academic staff
- Oversee local and overseas undergraduate elective programme
- Oversee the teaching programmes across all hospitals
- Plan, build and maintain a data bank for exam questions
- Plan, coordinate and administer end-of-posting test
- Plan, coordinate and administer the Phase IV Exam
- Support and participate in committees or workgroups to oversee new initiatives
- Monitor progress and problems and feedback to Education Committee
- Supervise the work of MAO involved in collating and processing education activities
- Undertake other tasks

Requirements:

• A University Degree with some relevant working experience preferred
• Good interpersonal skills
• Good spoken and written communication skills
• Ability to work with all levels of staff
• Good team player and able to work independently with minimum supervision
• Meticulous and able to multi-task

Download Application Form.
For application or enquiries josephine_ong@nuhs.edu.sg

- Monitor budget and financial transactions, and assist with reports and audits

- Co-ordinate MSc(SLP) administration with other faculties, schools, and departments both within and outside NUS

- Liaise with local and overseas professional practice bodies on matters related to the MSc(SLP) Programme

- Co-ordinate and oversee secretarial support to the Training Committee and Joint Management Committee

- Support local guest lecturers, and logistics for academic visitors, examiners and accreditation panels

- Logistics for local student conference (biennial)

- Develop and maintain website for MSc(SLP) Programme in keeping with NUS guidelines

- Administer NUS ISIS, IVLE, SAP and various other in-house systems

- Support software and hardware technology requirement related to MSc(SLP) Programme

- Career guide and mentor staff reporting directly (Senior Executive Officer)

- Use initiative and make suggestions for continued improvement

Requirements:

• Good Honours degree in any discipline plus at least 8 years of leadership and management experience
• Ability to multi-task under pressure using hands-on approach for macro and micro matters
• Good analytical skills and interest in enhancing the MSc(SLP) Programme’s continued success
• Flexibility and capacity ability to work within a team of part-time staff (about 8 SLTs)
• Excellent written and verbal communication skills
• Good organization abilities (file management, librarianship)
• Professional yet sensitive to student needs (24-30 postgraduates)
• Experience in business development and operation management skills
• IT skills – webpage maintenance as well as Microsoft Office desirable
• Passion for making a difference in healthcare and educational settings

For more information, please visit www.nus.edu.sg/careers or email gsmlsf@nus.edu.sg.

Closing date for applications: Wednesday 3rd October 2012
Shortlisted candidates will be called for interviews on Monday 8th October (8.30am-1pm).

Download Application Form.
For application or enquiries gsmlsf@nus.edu.sg

Your responsibilities will include:

• Handle all administrative matters relevant to Masters programme including applications, selection process, admission, and day to day operations.
• Liaise with external agencies including government agencies, hospitals and other stakeholders (eg sponsoring organizations) on matter related to programme administration.
• Draw up the budgetary projection, manage the budget and handle the financial matters pertaining to the programme(s) to ensure prudent spending.
• Prepare and update the course handbook and publicity materials; and oversee collation of all exam / course materials.
• Oversee the setting up and maintenance of programme website.
• Handle the collation of data and reporting system for student performance, module feedback and other quality indicators, where applicable.
• Any other duties/tasks as assigned.

Requirements:

• A Basic Degree( Honours will be an advantage), preferably with experience in educational programme administration
• Good organizational and analytical skills
• Ability to work independently, with attention to detail
• A good command of written and spoken English is essential
• Competent in MS Office (mainly in Word, Excel, Powerpoint and Outlook)

Post 2:

You will administer and add value to Medical Postgraduate programmes offered by DGMS.

Your responsibilities will include the following:

- To administer MMed Programmes and/or Graduate Diploma
   programmes including courses and exams. This includes handling all the
   logistics, finance, and maintenance of statistical data
- To propose/formulate/review or be involved in the formulation/review of
   operational policies
- To provide assistance to or coverage for other portfolios as and when
   required
- Any other duties as assigned

Requirements:

• Degree
• Preferably with 1-2 years of admin experience
• Must have a positive and 'can-do' attitude, and good interpersonal and communication skills including a good command of English
• Able to handle work systematically, meticulously and independently; must be able to learn fast and perform in a deadline-bound environment
• Competent in MS Office (mainly Word and Excel, as well as Outlook)

Download Application Form.
For application or enquiries NUScareers_executive@nus.edu.sg