Executive Interactive and Digital Media Institute

You will provide support in handling administrative matters and daily operations of the NUS-Keio CUTE Center, and to help in financial functions related to procurement, reimbursement and claim verifications to ensure the smooth functioning of the centre.

Duties and responsibilities:

ADMINISTRATIVE
-  Maintain databases for recruits, interns, visiting professors and students, ensuring the accuracy and integrity of such records.
-  Provide administrative support in coordinating events and meetings logistics.
-  Provide administrative and logistical support such as filing, general administrative duties in support of the Co-Directors.
-  Maintain a procedures manual to ensure consistent performance of routines.
-  Maintain and manage a workplan of the Center, and check on deadlines.
-  Collate documents and prepare draft reports required for reporting to grantors and other organisations.
-  Handle financial requests and information from external organisations/partnerships.
-  Coordinate and manage all meetings of the CUTE Center, and keep minutes.
-  Assist in preparation and control of budgets.
-  Guide other staff when necessary.
-  Any other tasks assigned by the Co-Directors and/or Deputy Directors of the Center.

FINANCIAL
-  Track and update grants of the Center.
-  Verify TRAC claims submitted by staff of the Center.
-  Handle the Income Collection System as the Income Officer for the Center.
-  Track and verify all purchases made with the pCard.
-  Handle the SAP system including generate SOAs, issuing invoices, check outstanding payments, issuing ID for interns in the lab, create/obtain vendor codes for payment to suppliers.
-  Collate supporting documents required for reimbursement claims to MDA and other grant agencies.
-  Manage the raising of journals.
-  Handle procurement matters either through GeBIZ (where appllicable) or using other valid forms of procurement (e.g. manual quotations).
-  Maintain the Asset Register.
-  Any other tasks assigned by the Co-Directors or Deputy Director (Admin).

Requirements:

  • Degree Holder
  • 2 - 3 years of relevant administrative support, finance and HR experience
  • Dynamic, hardworking and self-driven person
  • Familiarity with public sector and/or institution administration system an advantage

Download Application Form.
For application or enquiries NUScareers_executive@nus.edu.sg