Graduate Studies

Staff Administrative Manual for Part-time Appointment Scheme for Full-time Undergraduate and Graduate Students

RO.1019/03


Types of Appointment

  1. The Flow Chart summarises the processes and activities relating to appointments made under the Registrar’s Office (RO) Part-time Appointment Scheme for full-time undergraduate and graduate students.

Terms of Appointment

  1. Please refer to the Part-time Appointment Scheme Annex, detailing the various types of appointment and their corresponding terms and conditions.

Application Form

  1. Once a candidate has been shortlisted for consideration, he/she has to submit the duly completed Application Form (RO.1022/03) to the employing Faculty/Department for approval.

Offer

  1. Upon approval, the Faculty/Department needs to:
    • enter the required information into the SAP System (please refer to the SAP User Manual);
    • prepare the appropriate Letter of Appointment, if necessary, and send it to the student by normal or registered mail.

      [*Note: For appointments under the Graduate Student Tutor (Scheme B), please clearly indicate in the letter that the student can pay the tuition/research fee by installment but all outstanding fees must be settled by 30 Nov (Semester 1) or 30 May (Semester 2)]

Acceptance of Offer

  1. If the candidate accepts the appointment, he/she has to complete and return the acceptance form to the Faculty/Department (if applicable).

Rejection of Offer

  1. If the candidate rejects the offer of appointment, he/she will inform the Faculty/Department. The Faculty/Department will delete record from the SAP System accordingly.

Student Records and Database

  1. Upon completion of the assignment, the student has to submit the completed Claim Form to Faculty/Department, who in turn will collate the claim(s) using the Summary Sheet and submit directly to Office of Financial Services (OFS).
  2. A copy of the letter of appointment (if any) and corresponding claim for each student employed under the scheme should be filed for record and audit purposes.
  3. Faculty/Department shall maintain the database of relevant information of student involved in part-time employment under the SAP System.

International Appointees who Acquire Singapore Permanent Residence (SPR)

  1. The terms of appointment will be reviewed and revised if international appointees acquire SPR. International appointees are to notify the Faculty/Department and the Registrar’s Office immediately on acquiring such status by bringing their original blue Singapore NRIC (preferred) or entry permit and a photocopy of the same to the Student Service Centre at Level 1, Yusof Ishak House.
  2. On receiving notification from appointee, Faculty/Department will write to the appointee confirming that his/her appointment will be subject to provident funds contribution. For appointments under the Graduate Student Tutor (Scheme B) / Graduate Student Researcher (Scheme B), Faculty/Department shall copy the letter to OFS.
  3. Faculty/Department has to update details in the SAP System.



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